Legal residence
The right to stay in Poland. Depending on the situation this may be a temporary residence permit, permanent residence or EU long-term resident status.
Legalisation
Work and residence legalisation for foreign nationals, without the chaos
We help candidates and employers through the paperwork of legal employment and residence in Poland. We check what is really needed in a given situation, set out the steps and stay in touch until the case is closed.
- Work and residence – one conversation
- One coordinator for the case
- We know how hotels and restaurants really work
Without the jargon
What this means in practice
Legalisation is not a single piece of paper but several matters that have to line up. The scope depends on citizenship, current residence status and the type of work – which is why we always start with a conversation, not with a ready-made list.
Legal work
This is a separate matter from residence. The basis may be a declaration of entrusting work, a work permit or a single permit for residence and work.
Two sides, one case
Some steps belong to the worker, some to the employer. When each does their part in the right order, the process simply moves forward.
Not every case looks the same. We establish the scope of the paperwork individually – after a conversation about the specific situation.
Step by step
What legalisation looks like, step by step
Six stages from the first conversation to a legal start at work. You know which stage you are at and what comes next – you do not have to keep track of it all yourself.
We agree each step individually – the scope depends on the situation.
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01
We talk about your situation
We ask about citizenship, current residence status and work plans. Five minutes of conversation that sets up everything else.
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02
We check which documents are needed
Instead of a one-size-fits-all list you get a set matched to your case – and you know what you have and what is missing.
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03
We set the order of the steps
We establish what comes after what and who does what – you, the employer, us. No guessing where to start.
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04
We gather the documents and help file the applications
We check the set, watch for anything missing and guide you through filing. The decision is made by the authorities – what we make sure of is that the case is prepared properly.
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05
We confirm readiness to start work
We say plainly from when the employment is legal, and only then agree the start date with the venue.
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06
We stay in touch
Documents expire and situations change. Your coordinator is a phone call away when something needs extending or updating.
Scope of support
What KDGroup helps with
Day to day we staff hotels and restaurants in Zakopane, across the Podhale region and in other areas, so we know what employing foreign nationals in HoReCa really involves – from the worker's side and from the venue's.
- Preparing the documents We tell you what to gather and in what form. We check the set before the case goes to the authorities.
- Work legalisation Declarations of entrusting work and work permits – we point out the right path and guide you through it.
- Residence formalities Temporary residence, permanent residence, EU long-term resident status and non-standard situations.
- Communication and next steps We explain letters and requirements in plain language. You know what is happening and what needs doing next.
- Organising the hiring process We tie the paperwork to the actual start at the venue, so that one does not hold up the other.
- Advice for employers Which document, in what order and on what terms – so that the venue hires in line with the rules.
We say plainly what we do not promise. The decision on a permit or residence card is made by the authorities, and the timing is up to them – not to us. What we answer for is that the case is prepared properly and that you know where you stand throughout.
Two perspectives
The same matter, two different questions
The worker asks what to prepare and when they can start. The venue asks how to hire in line with the rules and who will see to it. We answer both.
You want to work legally in Poland
What to prepare
- An identity document and details of your citizenship
- Details of the basis on which you are currently in Poland
- Any documents you already have – decisions, applications, earlier permits
What we help with
- We explain what your situation requires – without official jargon
- We help gather the documents and work through the applications
- We explain the letters and tell you what to do, in order
What happens next
We establish from when you can legally take up work and match an offer to your situation. Your coordinator stays with you after you start too.
You want to hire a foreign national at your venue
How the process works
- You tell us who you need and from when
- We check on what basis the candidate may work for you
- We handle the documents and keep the steps in order
What information is needed
- The position and how many people
- The venue location and the planned start date
- The form of cooperation – employment with you or outsourcing on our side
Where we take over the coordination
Gathering and keeping track of documents, contact with the worker and running the case. Instead of several threads you have one person on our side.
The terms you will hear
Which documents may be needed
Below are the most common formalities when employing foreign nationals. This is not a mandatory list – in a given case usually only some of them apply.
Declaration of entrusting work
Registered by the employer at the district labour office. Available for some citizenships and usually simpler than a full permit.
Work permit
Issued by the voivode at the employer's request. It covers a specific position and venue, so changing jobs usually means a new case.
Residence permit and residence card
Temporary, permanent or EU long-term resident status. The residence card is the document confirming the permit issued.
Employment documents
The contract and the details needed for registrations and payroll. This is the last piece that ties the paperwork to the actual start at the venue.
Which documents apply depends on the situation and citizenship. This page is for information only and is not legal advice – we settle the details after a conversation about the specific case.
Questions and answers
Frequently asked questions
We answer as we would in conversation – without promising things that are outside our control.
How long does legalisation take?
It depends on the type of case, the completeness of the documents and the authority handling it. We do not give fixed timescales, because they are not up to us. After a conversation we say plainly what to expect at each stage and what to prepare so as not to lose time.
Which documents will be needed?
The scope depends on citizenship, current residence status and the type of work. That is why we start with a conversation and only then prepare a list matched to the specific situation – instead of a generic one that fits nobody exactly.
Does KDGroup help with the residence card?
Yes, we support residence matters – including temporary residence permits, permanent residence and EU long-term resident status. We help gather the documents and work through the application. The decision is made by the authorities, so we do not promise its outcome.
Do you help employers hire foreign nationals?
Yes. We point out which path suits the venue's situation – a declaration of entrusting work or a work permit – put the documents in order and run the process, so you do not have to keep track of it yourself.
Can work start before the paperwork is finished?
It depends on the basis of residence in Poland and on which document the situation requires. We do not start work just in case – first we establish from when the employment is legal, and only then agree a start date.
Let us talk
Tell us about your situation
One conversation is enough to establish what your case needs and where to start. Call us – we give straight answers, without brushing you off.
Prefer to start with something concrete?
Prefer to write or drop into the office? See our contact details
The scope of the paperwork depends on the individual situation. We settle the details after a conversation.